The Workwell program is an audit tool used
by the Workplace Safety and Insurance Board of Ontario to
implement section 82(1) of the Workplace Safety and Insurance
Act. The purpose of the auditing tool is to identify organizations
that unfairly add to the assessment burden of their rate
group through high claim costs or frequency and regain those
costs through fines based on the organization's audit score.
The maximum fines have been raised as of June 2000 from
$100,000.00 to $500,000.00.
As of August 2002 the auditing tool used
by the Workplaces Safety and Insurance Board was modified
to a more comprehensive and sophisticated method based more
on the hazards identified at the workplace. This new audit
tool is far more difficult to comply with and requires far
more relationship between various elements of the health
and safety program. We have a complete understanding of
the expectations of the auditors and will assist you in
developing and implementing a program which adheres to the
requirements of the auditors and your corporate culture.
Your organization must be aware that the
government's mandate is to make an example of companies
that do not manage their health and safety and that personal
jail terms are levied at a maximum of twelve months per
offence. The Ministry of Labour's new mandate is to levy
fines in a manner to ensure the leaders and decision makers
of the organizations are affected the greatest and then
have the responsibility/liability go down from them. In
the end, the management team must realize that the only
defense is ensuring due diligence.
RTS Consulting Inc. is pleased to provide
you with the following proposal to assist you in "raising
the standard" of your health and safety programs.
Our intent is not to have you pass an audit
but develop effective health and safety systems geared toward
reducing illness and injuries in your workplace. To succeed,
you will need to be involved in the development and implementation
process. Our methods have been proven in many industries
and business cultures. We have been participating in audits
for over 15 years and have a 100% pass rate. WE HAVE SAVED
THE LAST TEN ORGANIZATIONS OVER ONE MILLION DOLLARS IN LEVIED
SURCHARGES. We have averaged a savings of $100,000.00 per
client. You will be in good hands under our direction.
We will be the project managers and ensure
your efforts are effective and timely by providing guidance,
action plans, training programs and system evaluations.
The implementation, follow-up and pushing of the programs
internally can only be done effectively through proper commitment
from your senior and middle management staff. If they are
committed, we can ensure that your programs will be effective.
To initiate the project, we will review your current health
and safety programs in relation to the new audit requirements
format. We will then provide you with a report which will
identify the gaps present in your procedures and an action
plan to correct these gaps that need to be addressed to
meet the new audit format if required.
One of the major changes in the new Workwell audit is the
relationship of the training, communication, meeting and
training elements of the health and safety program with
a representative hazard assessment of the workplace. Therefore
the requirement for a detailed and broad hazard assessment
is required as the basis of all activities related to the
development, implementation and priorities of the health
and safety program.
The first step will be to determine the
number of jobs to include in the hazard assessment and which
locations to conduct these assessments in, to ensure a representative
sample is used as the basis of the hazard assessment. It
is sometimes beneficial to use the JHSC at this stage of
the task however, some organizations may choose to focus
their attention on the actual hazard assessments after the
locations and jobs have been identified.
The goal is to determine all sources of
potential injury, and illness. Using the JHSC at some point
during the process not only assists in determining the issues
specific to the workplace but also encourages "buy-in"
for the implementation, communication and training that
will be conducted in the future. We will give you the perspective
of an expert that is familiar with the legislation and the
industry on a large scale. This will ensure that familiar
issues will not be overlooked and issues that you may not
have dealt with to date are not excluded.
To conduct the hazard assessment we will
inspect your workplaces for hazards that may affect a worker's
health and safety. This activity will include at least:
-Conducting a physical inspection of the workplace focusing
on behaviours of the
workers and conditions
-Benchmarking with other related industries
-Ministry of Labour standards that apply to your workplace
and past orders
-Reviewing occupational health and safety legislation that
applies to your workplace
-Reviewing manufactures' and suppliers' guidelines &
data book Canadian Standards
Association (CSA) standards and other governing bodies
-Reviewing personal and environmental exposure sampling
-Reviewing health and safety policies and procedures
-Reviewing Workplace Hazardous Materials Information (WHMIS)
-Reviewing Material Safety Data Sheets
-Reviewing WSIB reports
-Reviewing incident/illness records
-Reviewing JHSC minutes and previous inspection reports
-Documenting general observations about your workplace
-Including input from knowledgeable workers
-Determining if the hazard contributed to a workplace injury
-Determining what is its potential for future injury or
-Determining what types or severity of injury/illness could
occur from exposure to the
-Determining if the hazard contributed to "near misses"?
How likely will these cause
injury or illness now or in the future?
We will then provide you with the various
hazard assessments and recommendations
for your review.
The next phase will be to fill the gaps identified from
the hazard analysis through procedure development, responsibility
identification, training needs analysis scheduling and program
This will ensure you have health and safety procedures,
action plans and goals that relate to the hazards in your
The next phase will be the implementation phase. At this
stage, we will prioritize our implementation of your health
and safety program. We will be in constant contact with
you and provide weekly reports on action items, responsibilities
and time lines. The main elements of this phase will involve
procedure implementation through meeting facilitation, training/communication,
and verification of program implementation through worker
interviews and compliance audits. Specifics will include
WHMIS training, Supervisor training and Senior Management
Due Diligence training.
You will also receive complimentary membership
to our Safety Group which allows you to participate in a
program geared towards improving Health and Safety in the
workplace and could entitle you to an 8% rebate of your
annual premiums to the WSIB if you contract us prior to
The Safety Group meets 5 times during the calendar year
with the 1st meeting occurring in late January. Your presence
is required at a minimum of 3 meetings in order to ensure
your eligibility for the rebate.
This stage will include a second evaluation of your location
to ensure the systems are effective and ingrained in the
organization's systems. This evaluation will follow the
same format as Phase 1.
We will then ensure the quality of your safety program for
the year through our maintenance phase which will include:
-Be on-site 2-3 days per month
-Annual reviews of your health and safety program
-Annual training needs analyses
-Quarterly mentoring/assistance meetings with your Joint
-Monthly written update and immediate response to your health
and safety concerns